Thanks to GALOP SYSTEM we enable participants registration online. Registration includes all aspects concerning the event, also lodging, as well as accompanying events. Complex structure of the system enables optional configurations fitted for individual requirements.

Just one call to Business Service Galop and our expert team will take care of everything. Pre-event office provides you with professional assistance and an instant organizer-participant contact.

We are friendly and easy to work with. Our experience allows us to look after each participant professionally and control attendance during your event. Our dedicated team works for you and with you to provide a comprehensive package of support and ensures your event programme is successful, runs smoothly and meets your target.

We can take on the whole project on your behalf: payments and fee collections, invoicing and billing, sponsorship agreements, financial recovery, final financial report, legal and tax advice in pharmaceutical matters.

For every event we prepare coherent graphics for all materiale. Complex projects of participants ID’s, certificates, invitations, posters, abstracts and other visual aspects are an essential marketing component. The image of an event can become an important promotional result.

Preparing exposition components we take every care to arrange them so that they are in accordance with a theme and planned image of the event. All the elements create a coherent tool for an effective and successful publicity. We believe that good pattern creates a positive atmosphere.

Coordinating a technical development we take care to arrange available exhibition space conveniently to exhibitors needs. We also deal with temporary construction registration – if needed and design exhibition booths.

- publication of scientific papers in medical periodicals
- coordination of special editions and supplements publication
- preparation and printing of speakers abstracts and slides
- full range of participant materials
- multimedia conference materiale

Thanks to a special module in our GALOP SYSTEM we enable not only online scientific papers registration, but also managing the further reviews. After choosing subjects and authors, all left for organizers is waiting for a review note. All works can be exported to be published or attached to a book of abstracts.

According to the Polish Ministry of Health ordinance regarding the doctors’ and dentists’ obligation of professional enhancement, we are a registered company able to help with educational points applications.

We have got high quality technical equipment, such as multimedia projectors, visualizers, screens, plasma screens, simultaneous translation system, multimedia, voting system, visual walls, mixers and most importantly experienced staff.

Resigning from traditional paper posters, which require much space and finance from poster authors and also striving to meet worldwide standards, we offer a possibility of modern system to present posters in electronic version on plasma screens. After the works have been qualified, authors prepare posters in JPG format and forward them via e-mail to the organizing committee.

Promotion of an event is one of the most important aspects, that guarantees a success. This is why we are committed to creating a perfect website containing all relevant information about the event. The website is constantly updated to ensure it is up-to-date at every moment.

Owning an established database we help you with gaining an access to groups of customers – participants as well as sponsors. We also: lead e-marketing actions, define marketing aims to motivate event participation, prepare newsletters, organize press conferences.

The number of already organized events allows us to base our activity on long term contacts. The constant in-trade co-operation guarantees using the most current databases – of individuals as well as companies. Data processing is performed according to relevant law regulations.

Taking care of wide promotional actions and information about already completed events, we co-operate with general publishers and medical publishing services. We also strive to keep all events websites up-to-date.

As a part of the process of preparing planned events we take care of choosing conveniently located venues, which not only provide suitable accommodation, but also make educational aspects of the event easier.

GALOP SYSTEM allows us to manage hotel reservations, rooms and participants allocation in a simple and clear manner, we also make sure there is a selection of variable room rates. On request we organize transfers to the chosen venue.

Our travel agency Home&Travel GALOP prepares social events and sightseeing sessions accompanying your main event. We also offer tailor-made activities for speakers and participants.

Each event is organized strictly to your suggestions with reference to: budget, location, number of participants, event character. We also provide you with: marquees, outdoor and indoor staging, sound and vision effects, furniture, decorations, catering, artists.